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Newsletter Competition Calendar
Dates in bold are
firm. Other dates are target dates.
 |
June 2003 | Feedback packets to editors completed and mailed (2002-2003 year) |
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August 2003 | Entry packets distributed (2003-2004) |
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Late August to Oct. | Judge recruiting |
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September 15, 2003 | Contact the office if you didn't receive a "packet" |
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October 5, 2003 | Reminder of the first competition deadline |
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October 15, 2003 | Deadline (postmark) to submit entry and first issue |
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January 5, 2004 | Reminder of the second competition deadline |
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January 10, 2004 | Deadline (postmark) to submit remaining issues |
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January 20-31, 2004 | Packets of newsletters mailed to judges |
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January 31, 2004 | Rules for 2004-2005 competition (no later than) |
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March 14, 2004 | Judge evaluations complete (target date, often delays) |
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March 20, 2004 | Scores calculated and results announced (April 10 at the latest) |
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March 27, 2004 | Judges' written comments deadline (target date) |
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April 10, 2004 | Packets with scores and formatted comments mailed (April 20 at the latest) |
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April 2004 | Annual Conference Newsletter Exhibit constructed |
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May 9-12, 2004 | 51st Annual Conference, Baltimore, MD |
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May 9, 2004 | Leadership Day: Newsletter awards announced (subject to change) |
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May-June 2004 | Two other traveling exhibits constructed |
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June-July 2004 | Newsletter Competition Committee reconstituted |
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Ongoing | Discussion: rules changes and competition improvements |
| Administrative Calendar | ||
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June - August 2003 | ·
2003-2004 Rules finalized (mostly updated in January 2003) · Entry form, Supplemental Checklist, and Entry Checklist updated (adjust for PDF as paper entries) · Judging forms A, B, C, and D updated (chapters and SIG versions) (adjust for PDF as paper entries) · Major overhaul of scoring forms (ongoing) · Goals for 2003-2004 developed · Intercom article about the Newsletter Competition (completed in May) · Develop procedural documents to assist the STC office · Create commentary sheets for traveling exhibits (completed in May) · Recruit new committee members · Determine functions, document tasks, and assign committee members |
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Ongoing | ·
Maintain Web site and discussion list · Prepare files and guidance for the office - Develop procedural documents - Develop flow diagram for documents and information - Set up files that the office will need for processing entries · Update miscellaneous documents - Letter: invitation to enter - Letters: winners and non-winners - Letters: statistical judges and qualitative judges - Judge assignment table - Judge assignment sheets (per judge: only newsletters assigned) - Judge calendar and contacts sheet - Judge results log · Special projects: Improvements to the timeliness · Special projects: Improvements to the quality · Special projects: Analyze the rules and criteria |
|
October
2003 to January 2004 |
STC
Office · Receive and process entries - Digitize entry information - Create labels for mailings and filing - Create entry log table - Create email distribution list - File newsletter copies - Make necessary copies · Begin building judge packets - · Three-hole-punch copies destined for exhibits · |
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Late
October to November 2003 |
·
Populate appropriate worksheet files for each newsletter - Newsletter names, and chapter or SIG names - Judges assigned to the newsletters - Issues to be entered for the newsletter · Assign newsletters to judges |
| More to come | ||
Home | Resources | Calendar | Judges | Committee
Web site by Tom Barnett
Last updated July 01, 2003