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Newsletter Competition Calendar

Dates in bold are firm. Other dates are target dates.

	May-June 2005	Feedback packets to editors completed and mailed (2003-2004 year)
	August 2005	Entry packets distributed (2004-2005)
	Late August to Jan. 10	Judge recruiting
	September 15, 2005	Contact the office if you didn't receive a "packet"
	October 5, 2005	Reminder of the first competition deadline
	October 15, 2005	Deadline (postmark) to submit entry and first issue
	January 5, 2006	Reminder of the second competition deadline
	January 10, 2006	Deadline (postmark) to submit remaining issues
	January 20-31, 2006	Packets of newsletters mailed to judges
	January 31, 2006	Rules for 2005-2006 competition (no later than)
	March 15, 2006	Judge evaluations complete (target date, often delays)
	March 20, 2006	Scores calculated and results announced (April 10 at the latest; target date, often delays)
	March 27, 2006	Judges' written comments deadline (target date)
	April 10, 2006	Packets with scores and formatted comments mailed (April 20 at the latest; target date, often delays)
	April 2006	Annual Conference Newsletter Exhibit constructed
	May 8-11, 2006	53rd Annual Conference, Las Vegas, NV
	May-June 2006	Two other traveling exhibits constructed
	June-July 2006	Newsletter Competition Committee reconstituted
	Ongoing	Discussion: rules changes and competition improvements
Administrative Calendar
	June - August 2005	·  2004-2005 Rules finalized (content and design guidelines should be set in January 2004) ·  Entry Form and Supplemental Checklist updated  ·  Judging forms A, B, C, and D updated  ·  Update Excel scoring forms (ongoing)  ·  Goals for 2004-2005 developed ·  Intercom article about the Newsletter Competition (completed in May) ·  Develop procedural documents to assist the STC office (as necessary)  ·  Recruit new committee members (as needed) ·  Determine functions, document tasks, and assign committee members
	Ongoing	·  Maintain Web site and discussion list  ·  Prepare files and guidance for the office (as needed)    -  Develop/update procedural documents     -  Develop/update flow diagram  ·  Update miscellaneous documents    -  Letter: invitation to enter     -  Letters: winners and non-winners     -  Letters: statistical judges and qualitative judges    -  Judge assignment table    -  Judge assignment sheets and judging teams    -  Judge calendar and contacts sheet     -  Judge results log  ·  Special projects: Improvements to the timeliness  ·  Special projects: Improvements to the quality  ·  Special projects: Analyze the rules and criteria
	October 2005 to January 2006	STC Office ·  Receive and process entries     -  Digitize entry information    -  Create labels for mailings and filing     -  Create entry log table     -  Create e-mail distribution list     -  File newsletter copies     -  Make necessary copies  ·  Begin building judge packets     -  TBD ·  Three-hole-punch copies destined for exhibits  ·
	Late October to November 2006	·  Populate appropriate worksheet files for each newsletter (optional)    -  Newsletter names, and chapter or SIG names    -  Judges assigned to the newsletters     -  Issues to be entered for the newsletter  ·  Assign newsletters to judges
		More to come

Newsletters: Home | STC Links | Non-STC Links | Calendar | Judges | Committee 

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A volunteer site to help STC members and other technical communicators by Tom Barnett, Gilbert, AZ.
Launched on azsrp.com January 1, 2001 (01/01/01).
Last updated September 07, 2006 .